Privacy statement Buroform nv

Identification of the controller

The person responsible for processing your personal data is the company Printing Company Buroform nv:

• Buroform printing company
• Zandvoortstraat 6
• 2800 Mechelen
• CBE no.: 0451.724.347
• Tel: +32 (0)15 288 999
• E-mail: privacy@buroform.be

The importance of your privacy

Buroform values your privacy and strives to process and use the personal data collected in a secure and correct manner and always in compliance with applicable legislation, in particular the General Data Protection Regulation (AVG).

This privacy statement explains the individuals from whom Buroform processes personal data, the personal data involved and the purposes for which these personal data are collected and processed. Furthermore, this privacy notice contains information about the rights you have regarding your personal data and how it is processed.

Changes may be made to this privacy statement. If you are in doubt whether the version of the privacy statement you have is the correct one, please refer to www.buroform.be/privacy where you can always find the most recent version of this privacy statement.

This privacy notice is divided into categories of data subjects. You may therefore limit yourself to the part of the privacy statement that is relevant to you:

• Are you a customer or supplier of Buroform? (see part 1)
• You are a (former) employee of Buroform? (see part 2)
• Are you applying for a job at Buroform? (see part 3)
• You contacted Buroform through the contact form on our website? (see part 4)
• You have contacted Buroform via the quotation form on our website or otherwise provided your details with a view to a quotation? (see part 5)
• You provided your data to Buroform as part of a trade show or event? (see part 6)
• You visited our website? (see part 7)

Processing of personal data by Buroform

1. You are a customer or supplier of Buroform?

As part of Buroform’s customer – supplier management, the following data of you as a customer may be processed:

• Name and contact information
• Email address
• Date of birth/age
• Purchase History
• Bank account number

Name and contact information and email address are maintained for billing purposes. This data is maintained because of a legal obligation. They are maintained for the period required for Buroform to meet its tax and accounting obligations.

The processing of the above data is additionally required for our relationship management. This data is necessary for the performance of agreements with our customers or suppliers. The data of the customers or suppliers in the context of relationship management are kept for the statutory limitation period for any claims that might arise from the agreements with the customer or supplier.

2. You are a (former) employee of Buroform?

Buroform processes the following data of its (former) employees:

• Name and contact information
• Email address
• Date of birth/age
• Bank account number
• National registry number

The above data is processed as part of Buroform’s personnel and payroll administration. This data is necessary for the performance of the contract with the employee.

The employee’s national registration number is used exclusively for the application of social security regulations. The processing occurs pursuant to a legal obligation.

The data will be kept for as long as is necessary for the performance of the agreement, including the filing of or defense against any claims that may arise from the agreement, as well as for as long as is necessary for Buroform to fulfill all its social and fiscal obligations (e.g., maintenance of social documents).

3. You are applying for a job at Buroform nv?

In the context of managing job applicants, the following data may be processed by Buroform nv:

• Name and contact information
• Email address
• Date of birth/age
• Data communicated on CV (e.g. work history, studies, etc.)
• Any additional information communicated as a result of an interview.

These data are processed for the purpose of evaluating applicants’ applications. The processing is based on the applicant’s consent.

Consent may be withdrawn by the applicant at any time. To do so, the applicant must make an explicit notification to Buroform. The withdrawal of consent does not affect the lawfulness of processing based on the consent before its withdrawal by the applicant.

Applicant data is kept for a period of six months.

4. You contacted Buroform through the contact form on our website?

In response to reports via the contact form, the following data may be processed:

• Name and contact information
• Email address
• Date of birth/age
• Phone or cell phone number
• Various other information volunteered by the data subject (e.g., bank account number, etc.)

This data is processed for the purpose of following up communications through our website. The processing is based on the data subject’s consent.

Consent to processing may be withdrawn at any time. To do so, the data subject must make an explicit notification to Buroform. The withdrawal of consent does not affect the lawfulness of processing based on the consent before its withdrawal by the data subject.

Data obtained through the contact form on the website are kept for a period of one year.

5. You have contacted Buroform through the quotation form on our website or you otherwise provided your data for the purpose of a quotation?

In response to requests for quotes, the following data may be processed:

• Name and contact information
• Email address
• Date of birth/age
• Phone or cell phone number
• Various other data voluntarily communicated by the data subject (e.g., bank account number, etc.)

This data is processed for the purpose of following up on requests for quotes. The processing takes place pursuant to the performance of a contract.

The data obtained through the contact form on the website are kept for the period required for Buroform to fulfill all its contractual and legal obligations.

6. You provided your data to Buroform nv in the context of a fair or event?

The data that Buroform nv may process from you are the following:

• Name and contact information
• Email address
• Date of birth/age
• Phone or cell phone number
• Marriage date

These data are processed for the purpose of executing the order you gave to Buroform nv or providing you with an offer. The processing takes place pursuant to the performance of a contract.

Records are maintained for the statutory limitation period for any claims that might arise from the agreements with the customer or supplier.

7. You visited our website?

When visiting the Buroform website, cookies may be tracked that may contain the following information:

• IP address
• Geographic data
• Area of interest
• Age category
• Gender
• Visitor information website (frequency, navigation flow)

This data is tracked in order to offer visitors to our website customized solutions and/or targeted services. This data is collected subject to permission given by the contact person.

This data is kept for the period of 6 months.

More information about the use of cookies on our website can be found in Buroform‘s cookie policy.

What rights do you have regarding the processing of your personal data?

Right of inspection

In the first place, you have the right to acquaint yourself, free of charge, with the information in our possession that relates to your person. You also have the right to find out what your data is being used for.

Right of improvement

In the second instance, you have the right to have the data relating to you corrected if it is not correct (any longer). This right also means that you can ask us to complete incomplete personal data.

Right to data erasure

You have the right in certain cases to request that personal data concerning you be deleted. These cases are described in the Article 17 of the AVG. Among other things, you have this right:

• if the personal data are no longer necessary for the purposes for which they were collected or processed,
• if you have withdrawn your consent to the processing and there is no other legal basis for the processing,
• If you believe the data is being processed unlawfully.

Right to data portability

You have the right to ask us to transfer the personal data you have provided to us to you or another person you designate. This right is limited to the data you have provided to us yourself, and therefore does not extend to data we have obtained from other sources.

Also, this right concerns only those data that are processed because you have given your consent or because the processing is necessary for the performance of a contract AND the processing is carried out through automated processes.

If certain of your data meet the aforementioned conditions, you have the right to obtain this data in a structured, common and machine-readable form or, if this would be technically possible, to request a direct transfer to another company.

Limitation of processing.

In the cases and under the conditions described in Article 18 of the AVG, you have the right to request the restriction of data processing.

Right to object

With respect to any data processing based on the legitimate interest of Buroform nv, you always have the right to object to such processing in accordance with Article 21 of the AVG.

Possibility of complaint to the Data Protection Authority.

You always have the possibility to file a complaint regarding the processing of your personal data with the Data Protection Authority, Rue du Printing Press 35, 1000 Brussels (reachable by phone at +32 (0)2 274 48 00 or by mail at contact@adp-gba.be). You can also find these details at www.gegevensbeschermingsautoriteit.be.